Getting things done with Office 365 Communication Tools

They say time is money, and anyone who’s serious about Getting Things Done knows all about the importance of time management.

Often the biggest issue is team productivity. Time management is a major issue in most businesses.

Thankfully Office 365 is packed with a ton of productivity boosting tools to make things easier and more efficient.

We take a look at five great communication tips that can help you and your staff get more done, in less time. Supercharge your IT productivity.

1. Attach files in Outlook without searching

Simply looking for the correct file to attach in emails adds minutes to your day that could be better spent on other tasks. OneDrive and SharePoint both allow for faster data sharing by scouring your recent items for you, so you can provide all key recipients with the right file without having to leave the app.

Watch the video and discover how easy it is, or read Microsoft’s quick guide here. 

2. Email the right person based on their photo

Working in an organisation in which more than one person shares a similar name can be problematic. Online address books now have a photo of staff next to their name, so you can be sure you’re emailing the right John Smith.

Watch the video and discover how easy it is, or read Microsoft’s quick guide here. 

3. Arrange meetings instantly with Skype for Business Web Scheduler

Gone are the days when it took half an hour for everyone to look through their diaries and agree the next meeting date – Skype for Business does it all by checking Outlook calendars and sending automatic invitations.

Watch the video and discover how easy it is, or read Microsoft’s quick guide here. 

4. Prioritise your emails quickly in Outlook

Clutter is a handy tool that allows you to filter low-priority emails from your mailbox, so you can focus on the ones that matter.

Watch the video and discover how easy it is, or read Microsoft’s quick guide here. 

You can also use Outlook to triage tasks as they come in, focus on important ones, and file or delete the others. Read Microsoft’s quick guide here.

5. Eliminate minute-taking with Skype for Business

Trying to keep track of who said what in meetings can be a challenge for even pro-PAs. Skype for Business records all aspects of audio and video conferences and can be shared instantly to all participants.

Watch the video and discover how easy it is, or read Microsoft’s quick guide here.